Youth Programmes Co-ordinator

Youth Programmes Coordinator

Recruitment Pack

Full-time role: 3 days Street Reach coordination and 2 days wider project coordination and delivery

About Element Society

Element Society is an independent, youth-led non-profit based in Sheffield. Since 2013, we have supported more than 10,000 young people to transform their lives and communities. Through our programmes, we support young people to build the skills, confidence and opportunities they need to achieve the unbelievable.

We are a registered charity in England and Wales, a registered non-profit company, a UK Learning Provider and registered with the Information Commissioner’s Office.

Our mission

We believe in the potential of young people to shape their futures and communities. Our work is built around three simple commitments:

• Include: create spaces where all young people feel valued and connected.
• Inspire: encourage ambition, leadership and personal growth.
• Improve: equip young people with skills for the future.

Our impact

• Over 10,000 young people supported through our programmes.
• 250,000+ volunteer hours dedicated to social action in Sheffield.
• 65% of participants are from Black, Asian, Minority Ethnic and Refugee backgrounds.

What we offer

Our work includes personal development, social action and volunteering, creative and cultural programmes, education and skills development, health and wellbeing support, youth voice and targeted engagement activity.

Who we work with

Element Society welcomes all young people. We also run focused activity for young people facing additional barriers, including SEND, poverty, care experience, displacement, mental health challenges, exclusion, isolation, or being outside education, employment or training.

Role summary

Working pattern

Working hours will vary so that the postholder is available when young people are available. The role will include some evening, weekend and school holiday work, including outreach, workshops, trips and project activity.

Role split

• 3 days per week leading coordination and delivery of Street Reach.
• 2 days per week coordinating and delivering smaller Element Society projects
• Workshops, trips, outreach activity, youth voice work and project administration as allocated.
• The postholder is expected to remain actively involved in direct delivery with young people. This is not a desk-only coordination role.

Job purpose

This role will plan, coordinate and deliver programmes for the benefit of young people, with a primary focus on the Street Reach programme.

The role will lead the day-to-day coordination of Street Reach, including outreach, building-based engagement, delivery planning, partner relationships, safeguarding practice, evidence capture and reporting. The postholder will also use part of their time to coordinate and deliver smaller youth projects across Element Society.

The role needs someone active, organised, digitally competent and confident with young people. The postholder must be able to follow a project plan, keep delivery on track, record impact properly, build relationships with partners and bring young people into positive activity at Element Society.

Key responsibilities

Street Reach coordination and delivery

• Lead the day-to-day coordination of the Street Reach programme.
• Plan and organise weekly delivery activity, including outreach, building-based sessions, youth engagement activity and follow-up work.
• Work directly with young people through outreach, relationship-building, workshops, group work and informal engagement.
• Support young people to move from street-based or community contact into positive activity at Yorkshire House.
• Keep delivery aligned with the project plan, timetable, targets and reporting requirements.
• Work closely with the Youth Engagement Officer, Project Assistant, sessional workers, volunteers and specialist providers.

Wider project coordination

• Coordinate and deliver smaller projects as allocated by senior management.
• Plan and deliver workshops, trips, youth voice activity, outreach sessions and engagement activity.
• Support project mobilisation, delivery timetables, registers, risk assessments, evaluation and reporting.
• Follow up enquiries, referrals and participation opportunities promptly.

Youth engagement and relationships

• Build positive, trusted and professional relationships with young people.
• Engage young people from different backgrounds, including those who may be harder to reach or less likely to access structured provision.
• Listen to young people and capture their views, voice and opinions throughout their involvement.
• Maintain clear professional boundaries at all times.

Partnerships, monitoring and reporting

• Build and maintain positive relationships with schools, community groups, youth services, police, local partners and referral organisations.
• Maintain accurate records of attendance, contacts, engagement, outcomes, referrals and follow-up actions.
• Use digital systems, spreadsheets, shared documents and project tools confidently.
• Capture evidence of impact, including young people’s feedback, case study material, progression, achievements and partner feedback.
• Support internal reporting, funder reporting and project appraisals.

Staff, budgets and practical delivery

• Support staff, volunteers and sessional workers involved in allocated projects.
• Make sure people involved in delivery have clear roles, briefings and expectations.
• Support responsible management of project budgets and expenditure.
• Support practical arrangements for activities, workshops, trips and youth sessions.
• Contribute to risk assessments for activities and visits.

Safeguarding, health and safety

• Work within Element Society’s safeguarding policies and procedures at all times.
• Put the welfare of children and young people before the success of any project, activity or organisational reputation.
• Identify and report safeguarding concerns promptly.
• Complete required training, including safeguarding and first aid.

Person specification

Applicants should use the application form to show clear examples of how they meet the criteria below.

Personal qualities

• Active, practical and delivery-focused.
• Organised and reliable.
• Confident with young people.
• Approachable, calm and professional.
• Able to motivate and inspire others.
• Comfortable making decisions in live delivery settings.
• Flexible, culturally sensitive and accepting of difference.
• Able to balance frontline delivery with coordination, administration and reporting.

Safeguarding

Element Society is committed to safeguarding children and young people to the highest standards. Safeguarding children and young people is everyone’s responsibility at the charity.

Due to the nature of this role, we can only accept applications from applicants aged 18 or over. Any offer of employment will be conditional on satisfactory references, completion of mandatory training and an enhanced DBS check funded by Element Society.

The health, safety, welfare and moral education of young people are the first priority. Children’s and young people’s welfare is paramount.

Application process

Application form, interview and references.

Please note that we do not accept CVs. Applicants should complete the Element Society application form and use the “reasons for applying” section to give clear examples against the role description and person specification.

Application form guidance

The application form asks applicants to provide personal details, right to work information, employment history, education and training, two suitable referees and a written statement explaining how they meet the role criteria.

• References should usually be from a current or recent line manager, supervisor, employer, college or university contact. References from relatives or personal friends are not accepted.
• Applicants should explain any gaps in employment since leaving secondary education.
• The “reasons for applying” section should give specific examples linked to the job description and person specification.
• Shortlisted candidates will be asked about interview availability and may be asked to provide evidence of right to work and relevant qualifications.
• This post involves work with children and young people, so safer recruitment checks, safeguarding declarations and an enhanced DBS check are part of the process.

Contact

For application queries, more information or an informal chat about the role, please contact:

Element Society

Yorkshire House, 66 Leopold Street, Sheffield, S1 2GZ

Email: jobs@elementsociety.co.uk

Telephone: 0114 2999 214

Website: www.elementsociety.co.uk/jobs/

Equal opportunities and data

Element Society welcomes applications from people of all backgrounds. We are committed to inclusive, fair and safer recruitment practice. Information provided through the application process will be used to assess suitability for the role and to support recruitment administration in line with UK data protection law.