Position: Grants Manager
Responsible to: Director of Grants
Hours: 37.5 hours per week, permanent
Location: Sheffield Hospitals Charity office – with flexible working (work from home
time).
Salary: £38,000-£45,000 (top of the scale achieved if significant experience is
demonstrated)
Key working relationships: Grants Manager and Director of Grants, Finance
Officer, NHS staff and volunteers, and wider Charity’s team as appropriate.
Purpose of the role
The purpose of the role is to manage our funding programme for grants ≤ £5000,
from application to grant closure.
Your day-to-day focus will be on guiding NHS staff members through the
application process, enabling them to obtain funding for their project ideas. We use
Beacon as our CRM and Grants Management System: all our data is recorded in
Beacon, and you will be reviewing submissions, recording information about
applicants and their applications, and processing grant awards using this platform.
Beyond this, you will be responsible for monitoring the small grants portfolio and
remind grant holders of their reporting obligations. This will vary depending on the
nature of grant, but it will likely consist in a short report, a case study or
testimonials.
You will support the Grants Manager and Director of Grants in the delivery of an
engagement plan to strengthen our relationships with NHS staff members and
motivate them to develop funding proposals.
You’ll be an excellent administrator with an eye for detail, and an engaging
communicator with a passion to support charitable causes.
What you’ll be responsible for
Grant-Giving Programme:
Design and manage competitive and strategic funding programmes aligned with
Sheffield Hospitals Charity’s priorities.
Oversee the full grant cycle for large grants (£5,000–£500,000+):
From idea development and application review to decision-making, due diligence,
activation, and evaluation. Work closely with applicants to shape proposals, address
queries, and provide post-award support, ensuring a complete grant management
service.
Beacon CRM System Management:
Work closely with the Data and Insights Officer to design and refine application
forms, workflows and process improvements to ensure Beacon supports a user
friendly experience for applicants and the internal team.
Support the ongoing development of Beacon by providing insight, testing new
features and ensuring system processes align with operational needs.
Support the grants team in using Beacon effectively and monitor data quality to
ensure the system provides accurate actionable information for reporting and
decision making.
Impact Measurement & Reporting:
Extract and analyse data from Beacon (and Access finance system), producing
clear, actionable reports for internal teams and Trustees.
Funding Innovation:
Support the development and delivery of new funding calls, helping SHC become a
more proactive and impact-led funder in line with the 2024–27 strategy.
Compliance & Quality Assurance:
Ensure adherence to internal policies, financial controls, charity law, and NHS
funder standards.
Manage grant documentation from inception to completion, audit trails, and
performance monitoring.
Cross-Organisational Coordination:
Work collaboratively across Charity directorates and with external stakeholders to
ensure alignment with NHS Trust needs.
Present funding outcomes and performance to executive teams and stakeholders.
Continuous Improvement:
Monitor feedback and emerging best practice, recommending enhancements to
programmes and processes.
Team Leadership:
Line-manage the Grants Officer, delegating tasks, offering mentorship, and ensuring
capacity across the team.
This job description summarises the key features of this role, it is not intended to be a
detailed description and does not cover all the duties that the job holder may
reasonably be expected to fulfil.
We recognise that some of your experience may be from unpaid roles as well as paid
employment – please include any voluntary work if it helps to show why you are the right
candidate for the job.
Don’t meet every single requirement? We are dedicated to building a diverse, inclusive
and authentic workplace, so if you’re excited about this role but your past experience
doesn’t align perfectly with the job description, we encourage you to get in touch for a
chat. You may be just the right candidate!
We actively encourage applicants from diverse backgrounds especially from ethnically
diverse, LGBTQ+ and disabled communities as well as those with lived experiences of
tackling inequalities, as we believe diverse voices are instrumental in creating
transformational change.
Applicants must have the right to work in the UK. Unfortunately, we do not hold a
sponsorship licence and therefore we are unable to offer visa sponsorship for this role.
Please refer to our website for the full job pack and information on how to apply: Join Us | Sheffield Hospitals Charity
